All requests for deferment from the programme must be accompanied by the completed Request for Deferment, Transfer, Withdrawal Form and supporting documents one month (where possible) before the commencement of semester / module. KLCII) will not be able to accept verbal notice given by the student.

Deferment requests will only be considered on a case-by-case basis either on medical grounds or other valid reasons, at the discretion of the Institute.

Submitting the request does NOT automatically result in an official deferment.  Students must ensure that they receive a formal notice / confirmation from the Institute regarding the outcome of their request for deferment.  It should not take more than 14 working days to process a deferment request.

For students including international students holding Student’s Pass under 18 years of age, KLCII will seek parental/guardian’s approval / sight supporting document prior to processing the request for the deferment.

Students can apply for deferment of semester / module ONLY ONCE. Extension of deferment period will only be considered should there be very valid reasons and additional supporting documents provided by the student.

Students can only defer a maximum deferment period, equivalent to the duration of the course or 1 year, whichever is lesser. Funding claims submission deadlines will take precedence over maximum deferment period, where applicable.

In applying for deferment, the student has to take note of the course completion timeline. Students must ensure that there is sufficient time for them to complete their studies according to the timeline.

Students who wish to defer their programme is liable to pay the outstanding consumed course fee (inclusive of the supported amount from SSG/ WSG funding for the affected course) or sign a letter of undertaking before the deferment request can be processed / approved. Upon re-joining the class, the student must sign a new student contract or addendum to the original contract if the student is joining a later intake and pay the remaining course fees according to the new student contract payment schedule.  The modules previously taken will be indicated accordingly on the new student contract or addendum.

There will be no deferment granted for pre-requisite modules.

Students who are granted deferment must follow the schedule that the Institute has arranged for them upon resuming studies.

An administrative fee will be charged for every deferment request.

Students under funding applying for Deferment

Students under SSG/ WSG funding are advised to complete the programme within the specified course duration of the enrolled intake.

A student who requests for a deferment is liable to pay the outstanding course fee (inclusive of the supported amount from SSG or WSG funding for the consumed course fees, if applicable).

KLCII will not charge the employer the supported course fee for the company sponsored students. In the event KLCII is not able to receive the supported amount of the course fees from SSG/ WSG, the sponsoring company will be liable to pay KLCII this portion of the fees.

Course Completion Timeline

Students must complete their programme within the following timelines from the date of class commencement:

  • Within 1 year (for programmes with duration up to 6 months)
  • Within 2 years (for programmes with duration longer than 6 months and up to 1 year)
  • Within 4 years (for programmes with duration longer than 1 year and up to 2 years)
  • Within 5 years (for programmes with duration longer than 2 years and up to 2½ years)

This is subject to availability of modules/courses. KLCII reserves the right to offer similar module/s in replacement of any discontinued module(s).

Deferment Procedures

  • All requests for deferment from the programme must be accompanied by the completed Request for Deferment, Transfer, Withdrawal Form and supporting documents one month (where possible) before the commencement of semester / module to PA. KLCII will not accept verbal notice given by the student.
  • A counselling session will be conducted with the student to find out the reason of deferment.
  • Programme Administrator (PA) will send a notification letter to inform student on the decision. If approval has been granted, the student has to make payment for the deferment fee and the supported amount from SSG/ WSG funding for the affected course / semester(s) (if applicable) or sign a letter of undertaking.
  • The student will also be informed of the deadline to contact the Institute to resume his/her studies in the notification letter.
  • For international students, the Student’s Pass will be cancelled upon approval of the deferment. Prior to the approval, the international student must continue to attend classes.
  • It should not take more than 14 working days to process a deferment request.
  • An administrative fee will be charged for every deferment request (Appendix 1).
  • Upon re-joining the class, the student must sign a new student contract or addendum to the original contract if the student is joining a later intake and pay the remaining course fees according to the new student contract payment schedule. The modules previously taken will be indicated accordingly on the new student contract or addendum.